# Hotel step 2: floors, room types and rooms

> Add your floors, create room types with nightly and weekend prices, capacity, amenities and photos, then bulk-add rooms such as 101 to 120.

Source: https://docs.smartposhub.com/business-types/hotel/step-2-floors-room-types-and-rooms/  
Last updated: 2026-10-30  
Product: SmartPOS Hub (https://smartposhub.com)

Rooms are set up in three layers: **floors** (how the room board is grouped), **room types** (what you sell and its price) and **rooms** (the physical doors). Everything lives under **Hotel (HMS) › Rooms**, which has tabs for **Rooms**, **Room types**, **Floors** and **Amenities**.

## Before you start

- **Hotel Management (HMS)** is on and the hotel location is set ([step 1](https://docs.smartposhub.com/business-types/hotel/step-1-locations-and-modules/)).
- Your role has **Hotel: manage rooms, room types & amenities**.
- Have a list of room types with prices, maximum guests and room numbers per floor.

## 1. Add your floors

1. Open **Hotel (HMS) › Rooms** and click the **Floors** tab.
2. Click **Add floor**, enter the name (Ground floor, First floor, Beach villas) and its level, and save.
3. Drag a floor, or use the arrows, to change the order. The room board shows floors in this order.

![Floors tab with Ground floor, First floor, Second floor and Beach villas, each with its level, room count and Room board, Edit and Delete buttons](https://docs.smartposhub.com/_astro/hotel-floors.C091InJp.png) (web app page: `/hms/floors`)

## 2. Create room types

1. Click the **Room types** tab, then **Add** (or **Import prebuilt** to start from examples).
2. Enter the name and a **Short code** (DKS, JS). The code shows on room tiles.
3. Set the **Base price per night**, **Weekend price per night** and **Weekend days**.
4. Set **Max adults**, **Max children**, the **Extra bed price / night** and how many extra beds are allowed.
5. Tick the **Amenities** (sea view, balcony, minibar). Add your own on the **Amenities** tab.
6. Drop photos onto the uploader, drag them into order and pick a cover. Save.

![Room types list with five types, their base and weekend prices, weekend days, capacity, number of rooms and status](https://docs.smartposhub.com/_astro/hotel-room-types.DyQMHucA.png) (web app page: `/hms/room-types`)
*Room types with base and weekend prices, capacity and the number of rooms of each type.*

## 3. Add the rooms

For one room, click **Add** on the **Rooms** tab and enter the room number, type, floor and location. For a run of rooms, use bulk add:

1. On the **Rooms** tab, click **Bulk add rooms**.
2. Pick the **Room type**, **Business Location** and **Floor**.
3. Enter **From number** and **To number** (for example 101 and 120), and an optional **Prefix** or **Suffix**.
4. Check the **Preview** (101, 102, …, 120 — 20 rooms) and click **Create rooms**.

![Bulk add rooms window with room type, location, floor, prefix, from number 101, to number 120 and a preview of 20 rooms](https://docs.smartposhub.com/_astro/hotel-rooms-bulk-add.BUEY3Sw7.png) (web app page: `/hms/rooms`)
*Bulk add creates one room per number. Numbers that already exist are skipped.*

New rooms start as **Available**. The statuses you will see later are **Available**, **Inspected**, **Occupied**, **Dirty**, **Cleaning**, **Maintenance** and **Out of order**.

## Tips and mistakes to avoid

- **Every room needs a location.** A booking can only hold rooms of one location.
- **Use clear short codes.** Housekeepers read them on small phone tiles.
- **Don't delete a room type that has bookings.** Set it inactive instead, so old bookings keep their history.
- Use the filters on the Rooms list (location, floor, type, status) and its bulk actions to change many rooms at once.

## Next step

  - [Step 3: Rates, long stays and extras](https://docs.smartposhub.com/business-types/hotel/step-3-rates-long-stay-and-extras/)
  - [Hotel module reference](https://docs.smartposhub.com/modules/hotel/)

## Frequently asked questions

### What is the difference between a room type and a room?

A room type is what you sell, such as Deluxe King Sea View, with its price, capacity, amenities and photos. A room is the physical door, such as 204, that belongs to one room type, one floor and one location.

### Can I import ready-made room types?

Yes. Room types and Extras both have an Import prebuilt button with common hotel examples. Change the names and prices to yours afterwards.

### How do weekend prices work?

Each room type has a base price and a weekend price per night, plus the weekend days it applies to (for example Thursday and Friday). Nights that fall on those days use the weekend price.

### Can I add 30 rooms at once?

Yes. Bulk add rooms creates one room for every number in a range, with an optional prefix and suffix, on the floor and location you choose. Numbers that already exist are skipped.

### How do I take a room out of service for repairs?

Open the room on the Room board and mark it Out of order with a reason and an Out of order until date. It is blocked for bookings and comes back by itself after that date.

### Can I add several photos per room type?

Yes. Drag photos onto the uploader in the room type form, drag them into order and choose a cover. The cover shows next to the room type in the Room types list.