# Wholesale step 6: supplier purchases and stock

> Order from manufacturers, receive cartons into the main warehouse, pay suppliers on terms, transfer stock to depots and check stock by location.

Source: https://docs.smartposhub.com/business-types/wholesale/step-6-supplier-purchases-and-stock/  
Last updated: 2026-10-30  
Product: SmartPOS Hub (https://smartposhub.com)

On the buying side a distributor orders from manufacturers, receives full trucks into the main warehouse, pays on 30 to 60 days, and replenishes depots every few days.

## Before you start

- Suppliers in **Purchases › Suppliers** with pay terms.
- Carton units on products ([step 2](https://docs.smartposhub.com/business-types/wholesale/step-2-cartons-units-and-price-groups/)).

## Order and receive

1. **Purchases › Purchase Order › Add Purchase Order**: supplier, receiving location, products in cartons, unit cost. Save and send it.
2. When the truck arrives: **Purchases › Add Purchase**, same supplier, pick the order in **Purchase Order**, check quantities, enter lot numbers and expiry dates, **Purchase Status** **Received**.
3. Enter what you pay now (or 0) and save. Stock goes up in pieces.

![Purchase Order list with dates, reference numbers, Main Warehouse location, suppliers, status Completed and quantity remaining 0](https://docs.smartposhub.com/_astro/purchase-orders.DO42YHKy.png) (web app page: `/purchase-order`)
*Purchases › Purchase Order: orders and how much is still to come.*

![Purchases list with reference numbers, Main Warehouse, suppliers, purchase status Received, payment status Partial, Due or Paid, totals and payment due](https://docs.smartposhub.com/_astro/purchases.O4afcBT-.png) (web app page: `/purchases`)
*Purchases with payment status: Partial and Due are still to pay.*

## Replenish the depots

1. Open **Stock Transfers › Add Stock Transfer** (the **Add** button on the list).
2. **Location (From)** Main Warehouse, **Location (To)** the depot, status **Pending** or **In Transit** while the truck is on the road.
3. Add products in cartons, any **Shipping Charges** and a note. Save.
4. When the depot receives it, edit the transfer and set **Completed**.

![Stock Transfers list with transfers from Main Warehouse – SITE to North Karachi Depot and Korangi Depot, statuses Completed and In Transit, amounts and notes](https://docs.smartposhub.com/_astro/stock-transfers.D3oRsTmP.png) (web app page: `/stock-transfers`)
*Stock Transfers: replenishment runs to the depots.*

## Check stock by location

![Stock Report with closing stock by purchase and sale price, potential profit and margin, and a product shown per location with current stock and value](https://docs.smartposhub.com/_astro/stock-report.q-yNoSr8.png) (web app page: `/reports/stock-report`)
*Reports › Stock Report: one row per product and location.*

## Pay suppliers

Use **Actions › Add payment** on a purchase, or **Pay** on the supplier for several at once. **Reports › Purchase Payment Report** and the dashboard's **Purchase Payment Due** show what is owed. See [supplier payments and credit](https://docs.smartposhub.com/inventory/supplier-payments-and-credit/).

Next: [daily operations and reports](https://docs.smartposhub.com/business-types/wholesale/daily-operations/).

  - [Purchase orders](https://docs.smartposhub.com/inventory/purchase-orders/)
  - [Stock transfers](https://docs.smartposhub.com/inventory/stock-transfers/)
  - [Expiry and batches](https://docs.smartposhub.com/inventory/expiry-and-batches/)

## Frequently asked questions

### Where should deliveries from manufacturers go?

Into the location where the truck unloads, usually the main warehouse. Then transfer stock to depots with Stock Transfers.

### Does a stock transfer change stock at once?

Stock moves when the transfer is Completed. Pending and In Transit transfers show goods on the way.

### How do I see stock in every warehouse?

Reports › Stock Report with All locations shows one row per product and location, with stock, value and potential profit.

### How do I pay suppliers on credit?

Save the purchase with nothing or part paid and a pay term, then pay later with Add payment on the purchase or Pay on the supplier.

### Can I return damaged cartons to the supplier?

Yes, with Purchases › List Purchase Return. It reduces stock and what you owe the supplier.