# Add a product – name, price, stock and photos

> Add a single product step by step in SmartPOS Hub: SKU and barcode, unit, brand, category, purchase and selling price, locations, opening stock and images.

Source: https://docs.smartposhub.com/catalog/add-products/  
Last updated: 2026-10-30  
Product: SmartPOS Hub (https://smartposhub.com)

This page shows you how to add a product by hand in SmartPOS Hub: the basic details, the price, the locations that sell it, the stock you have now and the photo. It is for shop owners and managers setting up their catalog. To add many products at once, use the [Product Library](https://docs.smartposhub.com/catalog/product-library/) or an [Excel import](https://docs.smartposhub.com/catalog/import-products-excel/).

## Before you start

- Create the [units, categories and brands](https://docs.smartposhub.com/catalog/categories-brands-units/) you need, or use **Import prebuilt** to add them in one click. You can also add them from inside the product form with the **+** buttons.
- Add your [business locations](https://docs.smartposhub.com/start/locations/), so you can choose where the product is sold.
- Add your [tax rates](https://docs.smartposhub.com/settings/tax-rates/) if you charge tax.
- Your role needs the product **add** permission (and the opening stock permission to enter stock).

## Product types

| Type | Use it for | Guide |
|---|---|---|
| **Single** | One item with one price, for example a bottle of water | This page |
| **Variable** | The same product in several versions, for example sizes or colours, each with its own price and stock | [Variable products](https://docs.smartposhub.com/catalog/variable-products/) |
| **Combo** | A bundle sold as one item; its stock comes from the products inside it | [Combo and service products](https://docs.smartposhub.com/catalog/combo-and-service-products/) |

## Add a single product

1. Open **Products › Add Product** (or **Products › List Products** and click **Add**, or **+ New › Add Product** in the top bar). The form has tabs: **Basic info**, **Images**, **Pricing**, **Stock**, **More details**, **Specifications** and, if you have an online store, **Online store**.

2. In **Basic info**, type the **Product Name**. Leave **SKU** empty to create one automatically, or scan the item's barcode into it. Keep **Barcode Type** as **Code 128 (C128)** unless your labels need another type (EAN-13 for a 13-digit manufacturer barcode).

3. Choose the **Unit** (for example Pieces or Kilogram). If the product is also sold in packs, pick them in **Related Sub Units**. Choose the **Brand**, then **Category**, **Sub category** and **Sub-sub-category**. Only enabled categories are listed. Optionally choose a **Warranty** and a **Size chart**.

   
![Basic info section of Add new product with Product Name, SKU, Barcode Type Code 128, Unit, Related Sub Units, Brand, Category, Sub category, Sub-sub-category, Warranty and Size chart](https://docs.smartposhub.com/_astro/add-product-basic-info.DNrUSU-5.png) (web app page: `/products/create`)
*Basic info: name, code, unit and how the product is grouped.*

4. Add a **Short description** and **Product Description** if you want them on receipts or your website. Tick **Not for selling** only for items you never sell (raw materials, packaging).

5. Go to **Pricing**. Keep **Product Type** as **Single**. Choose the **Applicable Tax** and the **Selling Price Tax Type** (**Exclusive** = tax is added on top, **Inclusive** = the price already contains tax).

6. Enter the **Default Purchase Price** (**Exc. tax** or **Inc. tax**, the other is calculated). The **x Margin(%)** is filled with your default margin and the **Default Selling Price** is calculated. Change the margin or type the selling price directly; the other value follows.

   
![Product type and pricing section with Product Type Single, Applicable Tax None, Selling Price Tax Type Exclusive, purchase price exc. and inc. tax, margin 30.00 and default selling price](https://docs.smartposhub.com/_astro/add-product-pricing-single.Da4vL1U7.png) (web app page: `/products/create`)
*Change the cost or the margin and the selling price follows.*

7. Go to **Stock**. In **Business Locations**, choose every branch that sells this product. Keep **Manage Stock?** ticked to count stock (untick it for services). Set an **Alert quantity** to get a low-stock alert. Tick **Enable Product description, IMEI or Serial Number** if staff must type a serial or IMEI when selling (see [Serial, IMEI and lots](https://docs.smartposhub.com/inventory/serial-imei-and-lots/)).

8. Under **Opening stock**, enter how many you have right now at each location and the **Stock date**. Leave it empty or 0 if you have none. More on this in [Opening stock](https://docs.smartposhub.com/catalog/opening-stock/).

   
![Stock & locations section with Business Locations, Manage Stock ticked, Alert quantity, Enable Product description, IMEI or Serial Number, Opening stock and Stock date](https://docs.smartposhub.com/_astro/add-product-stock-locations.CH6fswDO.png) (web app page: `/products/create`)
*Choose the locations first, then the opening stock rows appear per location.*

9. In **Images & files** on the right, drag a **Main image** (JPG, PNG, GIF or WEBP, up to 5 MB, square looks best). Add **More photos** or a **Product brochure** if you like.

10. Click **Save**. Use **Save And Add Another** to start the next product straight away, or **Save & Add Selling-Price-Group Prices** to set [group prices](https://docs.smartposhub.com/catalog/price-groups/) next.

**Tip:** 
Some cards appear only when you use the matching feature: **Digital product** (sell a file, link or licence key), **Restaurant** (kitchen station, modifier sets, preparation time), **Online store** (website details and SEO) and **Specifications** (product fields of the category).

## Find and edit products

**Products › List Products** shows every product with photo, locations, purchase and selling price, current stock, type, category, brand and tax. Use **Filters** to narrow the list, and the **Actions** menu on a row to **View**, edit, **Add or edit opening stock**, see the **Product stock history**, **Add or edit Group Prices**, duplicate or delete.

![Products list with columns Product image, Action, Product, Business Location, Unit Purchase Price, Selling Price, Current stock, Product Type, Category, Brand and Tax](https://docs.smartposhub.com/_astro/products-list.BQO8kRJF.png) (web app page: `/products`)
*All Products tab. The Stock Report tab shows stock per location.*

When you edit a product, the same tabs are at the top, so you can jump straight to **Variations & pricing** or **Stock**.

![Edit Product page for Whey Protein 2lb with section tabs Basic info, Images, Variations & pricing, Stock, More details, Specifications and Online store](https://docs.smartposhub.com/_astro/edit-product-tabs.CWCWXBo2.png) (web app page: `/products/3351/edit`)
*Edit Product with the section tabs and the Update button.*

## Add a product from your phone

In the **SmartPOS Business** app, open **Products** and tap **+**. The **New product** screen asks for the photo, name, **Product type** (Single, With variations or Combo / bundle), the barcode (scan it with the camera), unit and category, prices and stock. Tap **Create product** to save.

![SmartPOS Business app New product screen with Add photo, Product name, Product type Single, With variations, Combo / bundle, SKU / barcode with a scanned EAN13 barcode](https://docs.smartposhub.com/_astro/app-new-product.Cu2Kssut.png)
*New product in the SmartPOS Business app.*

## Tips and mistakes to avoid

- Scan the real barcode into **SKU** when you can. If an item has several barcodes (unit, pack, old label), add the others as [additional barcodes](https://docs.smartposhub.com/catalog/barcodes-and-labels/).
- Pick the **Unit** carefully. Once a product has sales, changing its unit changes how old quantities read.
- Forgetting a location is the most common reason a product "does not show" in a branch's POS.
- Use **Inclusive** tax type if your shelf prices already include tax, so the till price matches the shelf.

## Related pages

  - [Variable products](https://docs.smartposhub.com/catalog/variable-products/) — Sizes, colours and other versions.
  - [Opening stock](https://docs.smartposhub.com/catalog/opening-stock/) — Enter the stock you already have.
  - [Barcodes and labels](https://docs.smartposhub.com/catalog/barcodes-and-labels/) — Extra barcodes and printing labels.
  - [Sell in the POS](https://docs.smartposhub.com/selling/pos-overview/) — Your products at the till.

## Frequently asked questions

### Do I have to type a SKU?

No. Leave SKU empty and SmartPOS Hub creates one automatically. If the item has a manufacturer barcode, scan it into the SKU field so it opens the product at the till.

### How is the selling price worked out?

Enter the purchase price and a margin percent, and the selling price is calculated for you. You can also type the selling price and the margin updates. The default margin comes from your business settings.

### What does Not for selling do?

A product marked Not for selling is hidden from the sales screens. Use it for raw materials, packaging or items you only use inside the business.

### Can I add a product from the POS screen?

Yes. When a scanned barcode is not found, the POS offers Add new product with this barcode, which opens a quick add form with the barcode filled in. The product is added to the cart after saving.

### Can I add products from my phone?

Yes. The SmartPOS Business app has a New product screen with photo, product type, barcode scanner, unit and category, prices and stock.

### Why can't I sell a product in one of my branches?

The product is only available in the Business Locations you selected on it. Edit the product and add that location under Stock & locations.