# Invoice designer - receipt and invoice templates

> Pick ready-made receipt and invoice designs for your business type, preview them live and set invoice number formats in SmartPOS Hub.

Source: https://docs.smartposhub.com/modules/invoice-designer/  
Last updated: 2026-10-30  
Product: SmartPOS Hub (https://smartposhub.com)

The **Invoice designer** gives every SmartPOS Hub account 22 ready-made receipt and invoice designs made for real business types (grocery, restaurant, pharmacy, mobile shop, salon, hotel, repair, wholesale and more), a live preview while you edit, and one-click invoice number formats. Use it to make your printed receipts look professional and show the details your customers expect.

> **How to turn it on**
> 1. **Plan:** Included in every plan.
> 2. **Switch:** No switch. Open Settings › Invoice Settings.
> 3. **Permission:** Access invoice settings (Roles page, Settings group). Admins have it.

## Who it is for

Every business that prints receipts or sends invoices. A few examples of what the designs add:

| Design | Paper | Good for | Extra details |
|---|---|---|---|
| **Grocery receipt** | 80 mm | Marts, convenience stores | Quantity or weight × price, "you saved" per line and total |
| **Restaurant bill** | 80 mm | Restaurants, diners | Table, waiter, covers, modifiers, service charge, tip line |
| **Kitchen order ticket (KOT)** | 80 mm | Kitchens | No prices, big quantities, table, order type, kitchen notes |
| **Pharmacy receipt** | 80 mm | Pharmacies | Batch and expiry per medicine, prescription reference, doctor |
| **Mobile shop receipt** | 80 mm | Phone shops | IMEI and warranty per line |
| **Electronics store** | A4 | Electronics, appliances | Serial / IMEI and warranty columns, warranty terms |
| **Repair job invoice** | A4 | Repair shops | Device, fault, parts and labour, warranty |
| **Wholesale tax invoice (B2B)** | A4 | Wholesale | Tax IDs, tax per line, tax summary, amount in words |
| **Bilingual English–Arabic** | A4 | Gulf businesses | Every label in English and Arabic, QR code |

Others include **Modern retail**, **Corporate minimal**, **Fast food order** (58 mm), **Cafe & bakery receipt**, **Fashion boutique**, **Salon & spa receipt**, **Hotel guest folio**, **Gym membership receipt**, **Hardware & building materials**, **Auto parts & garage**, **Jewellery invoice**, **Optical / clinic invoice** and **Convenience store receipt** (58 mm).

## Set up your invoice numbers

1. Open **Settings › Invoice Settings**. The **Invoice Schemes** tab shows a card per scheme with its **Next number**, how many were issued and which locations use it.
2. Click **Number presets** to add common formats in one click: **Yearly invoices**, **POS sales**, **Receipts**, **Tax invoices**, **Plain numbers**, **Random numbers**, or one per location using its location code. Existing formats are skipped.
3. Use **Set as default** on the scheme new sales should use, or **Edit** to change a prefix or digits.

![Invoice Schemes tab with a card per location showing the next number, sequential numbering and issued count](https://docs.smartposhub.com/_astro/invoice-schemes-tab.C47rX_49.png) (web app page: `/invoice-schemes`)

## Pick a design

1. Switch to the **Invoice Layouts** tab. Each layout shows a thumbnail, its design, paper size and the locations that use it, with **Preview** and **Edit**.
2. Click **Import invoice templates**. Filter by **All business types** and paper size (**A4**, **80mm**, **58mm**), or search. Click the eye button for a full-size preview.
3. Tick **Select** on the designs you want. Optionally tick **Make it the default layout** (one template only) and choose **Use for location**.
4. Click **Import** and confirm. Each design becomes a normal invoice layout you can edit.

![Import invoice templates window with business type and paper size filters and template cards to select](https://docs.smartposhub.com/_astro/import-invoice-templates-gallery.CJtSMh_o.png)
*Pick ready-made designs for your type of business.*

![Invoice Layouts tab with the default Modern retail layout card, Preview and Edit buttons](https://docs.smartposhub.com/_astro/invoice-layouts-tab.BsCpFrtF.png) (web app page: `/invoice-schemes`)

## Edit a layout with live preview

1. Click **Edit** on a layout. The **Design & live preview** card is at the top.
2. Click **Choose a design** to switch design. Set an **Accent colour**, the **Text size** (Small, Normal, Large, Extra large) and **Terms / policy text** (exchange policy, warranty or payment terms).
3. Watch the **Live preview** on the right. Switch paper (**A4**, **80mm**, **58mm**), data (**Sample data** or **Latest sale**) and type (**Invoice** or **Quotation**). On a smaller screen use **Show preview**.
4. Below, choose which details, labels, logo, header and footer appear, exactly as before.
5. Click **Update** to save.

![Edit invoice layout page with design picker, accent colour, text size, terms and a live A4 invoice preview](https://docs.smartposhub.com/_astro/invoice-designer-live-preview.0W5Wp3pT.png) (web app page: `/invoice-layouts/…/edit`)
*Accent colour, text size and terms apply to the new designs only.*

:::tip
Give each location the paper it actually prints on: an 80 mm design for the counter printer, an A4 design for locations that send invoices.
:::

## Permissions

| Permission (as on the Roles page) | Lets the user |
|---|---|
| Access invoice settings | Open Invoice Settings, add and edit schemes and layouts, import templates and use the preview |

Cashiers usually don't need it; they print with whatever layout their location uses.

## Good to know

- Sell returns print with the standard return receipt, not the chosen design.
- Hotel and gym have their own print pages; the folio and gym designs apply when those sales are printed as a normal invoice.
- Covers on the restaurant bill only print for sales that came from a table booking.

## Related pages

  - [Receipts and invoice layouts](https://docs.smartposhub.com/selling/receipts-and-invoice-layouts/) — All layout options and printing.
  - [Devices and printers](https://docs.smartposhub.com/start/devices-and-printers/) — Set up receipt printers.
  - [Locations](https://docs.smartposhub.com/start/locations/) — Pick a scheme and layout per location.
  - [All modules](https://docs.smartposhub.com/modules/) — Everything you can switch on.

## Frequently asked questions

### Do I need to turn the invoice designer on?

No. It is part of every account. Anyone whose role has Access invoice settings can open Settings › Invoice Settings and use it.

### Which paper sizes are supported?

A4 for printed invoices, and 80 mm and 58 mm for thermal receipt printers. The live preview has a toggle for each size.

### Can I see my own data in the preview?

Yes. Switch the preview from Sample data to Latest sale to see your newest real sale printed with the design you are editing.

### What is the difference between an invoice scheme and an invoice layout?

A scheme controls the numbering (for example INV-2026-0001). A layout controls what the printed receipt or invoice looks like. Each business location uses one of each.

### Can I download an invoice as a PDF?

Use Print and choose Save as PDF in your browser. A4 and thermal designs both print cleanly that way.

### Why does the IMEI or batch column not show on my receipt?

Niche columns only print when the sale has that data. Batch and expiry come from the stock lot, IMEI from the serial in the line note, size and colour from the variation. Empty columns are hidden.