# Receipts and invoice layouts (22 ready-made designs)

> Choose a receipt or invoice design for your shop type, set paper size, colours and terms, and number invoices with schemes per location.

Source: https://docs.smartposhub.com/selling/receipts-and-invoice-layouts/  
Last updated: 2026-10-30  
Product: SmartPOS Hub (https://smartposhub.com)

Your receipts and invoices come from **invoice layouts** (what the printout looks like) and **invoice schemes** (how invoices are numbered). SmartPOS Hub includes 22 ready-made designs for different shop types, on A4 or thermal paper, with a live preview while you edit.

## Where to find it

**Settings › Invoice Settings** has two tabs:
- **Invoice Schemes** — numbering per shop.
- **Invoice Layouts** — designs, with **Preview**, **Edit**, **Add** and **Import invoice templates**.

![Invoice Settings, Invoice Layouts tab with a default layout card showing a thumbnail, design and paper chips, locations, Preview and Edit, plus Import invoice templates and Add buttons](https://docs.smartposhub.com/_astro/invoice-layouts.4o5LbLDV.png) (web app page: `/invoice-schemes`)

## Pick a design for your shop

1. On **Invoice Layouts**, press **Import invoice templates**. Filter by business type and paper, preview, tick the ones you want and press **Import**.
2. Or press **Edit** on a layout and use **Choose a design** in the *Design & live preview* card.
3. Set the **accent colour**, **text size** and **terms / policy text**, plus the usual labels, header and footer text and which fields to show (logo, tax numbers, customer details, barcode or QR).
4. Watch the **live preview** (switch A4 / 80 / 58, sample data or your **latest sale**) and **Save**.
5. Assign the layout to a shop: **Settings › Business Locations** › edit › invoice layout.

Some of the designs:

| Design | Paper | For |
|---|---|---|
| Modern retail | A4 | Retail, florist, pet shops — totals card, loyalty, QR |
| Grocery | 80 mm | Marts — quantity × unit price, “you saved”, item count |
| Restaurant / Café / Fast food | 80 / 58 mm | Table, waiter, order type, modifiers, tips, order number |
| Kitchen ticket (KOT) | 80 mm | No prices, big quantities for the kitchen |
| Electronics / Mobile shop | A4 / 80 mm | Serial / IMEI and warranty columns |
| Pharmacy | 80 mm | Batch and expiry per line, prescription box |
| Hardware / B2B tax | A4 | Tax IDs, tax per line, amount in words, bank details |
| Repair / Auto garage | A4 | Device or vehicle box, parts vs labour |
| Hotel folio, Gym, Salon, Optical, Jewellery, Bilingual (English + Arabic) | various | Their own fields |

Each design hides fields you don't use.

## Number your invoices (schemes)

![Invoice Schemes tab with one card per scheme showing the next number, sequential numbering, number of digits, issued count and locations, with Edit, Set as default and Delete](https://docs.smartposhub.com/_astro/invoice-schemes.pOavcePw.png) (web app page: `/invoice-schemes`)

1. On **Invoice Schemes**, press **Add**, or **Number presets** for ready formats (yearly `INV-2026-0001`, `POS-0001`, tax invoices, one per location…).
2. Choose sequential or random, the prefix and number of digits.
3. Use **Set as default**, or assign schemes per location in **Settings › Business Locations**.

Each card shows the **Next number**, how many invoices were issued and which shops use it.

## What a printed invoice shows

Business header, invoice number and date, customer, products with quantity and price, discounts and taxes, every payment with date and method, **Total Paid** and **Total Due** on unpaid sales, and your footer text.

![Printed invoice with three instalment payments listed and total paid 1,000.00](https://docs.smartposhub.com/_astro/invoice-paid-in-full.DpVJYOW2.png)

## Tips

- Receipt printers: set them up in **Settings › Receipt Printers** and link them to the location.
- Use the **latest sale** preview to check real data before printing on paper.
- Quotations, credit notes and proforma invoices use the same layout with their own heading.

- [Invoice designer module](https://docs.smartposhub.com/modules/invoice-designer/)
- [Devices and printers](https://docs.smartposhub.com/start/devices-and-printers/)

## Frequently asked questions

### Where do I change how my receipt looks?

Settings › Invoice Settings › Invoice Layouts. Edit a layout, choose a design, set the accent colour, text size and terms, and watch the live preview.

### Can I print on an 80 mm or 58 mm thermal printer?

Yes. Many designs are made for 80 mm or 58 mm rolls, and the preview has an A4 / 80 / 58 toggle.

### How do I use a different receipt in each shop?

Create one layout per shop, then choose it as the invoice layout of each location in Settings › Business Locations.

### How do I change the invoice number format?

In Settings › Invoice Settings › Invoice Schemes, add a scheme (or use Number presets such as INV-2026-0001) and set it as default or assign it to a location.

### Does the receipt show what the customer still owes?

Yes. Every design lists the payments taken and the amount due on part-paid and credit sales.

### Does the online invoice use the same design?

Yes. The printed receipt, the PDF, the online invoice link and the customer portal all use your invoice layout.