Bakery step 4: plan and complete daily production

Every bake is a production order: which recipe, how many, at which location, by when and by whom. A bakery usually creates the next day’s orders in the afternoon and completes them early in the morning before the transfers go out.

Before you start

• Recipes exist (step 3).
• Raw materials are in stock at the bakehouse.
• Your role has Add production orders and Complete production (posts stock).

1. Plan a batch

1. Open Manufacturing › Production orders and click New production (or Plan production on a recipe).
2. Pick the Finished product and the Business Location. Choose the bakehouse, because that is where the ingredients are.
3. Enter the Quantity to produce, the Planned date, the Due date, the Priority and who it is Assigned to.
4. Look at the Material check on the right. Red numbers are shortages at this location.
5. Click Save as planned, or Save and start if baking begins now.

/manufacturing/production/create

The material check warns you when the chosen location doesn't have the ingredients. Here a shop was picked instead of the bakehouse.

2. Follow the day’s orders

Manufacturing › Production orders shows counters for Planned, In progress, Completed and Cancelled, with filters for status, location, product, staff and dates. Tick Only overdue to see late batches. The Actions menu on each row opens, prints the production sheet, starts or completes the order.

/manufacturing/production

3. Complete the batch

1. Click Complete on the order.
2. Under Output, enter the Good output and any Rejected output with its Reject reason.
3. Check the Lot number (filled automatically), Manufacturing date and Expiry date.
4. Under Materials used, correct the Actually used quantities if the batch differed. Add ingredient waste with Add wastage line.
5. Adjust extra costs if needed and check the Cost preview.
6. Click Complete and update stock.

/manufacturing/production/{id}/complete

Enter what really happened. The final cost uses the stock lots actually consumed.

What happens next: the ingredients leave the bakehouse stock as “Used in production”, the finished goods arrive as “Manufactured” with their batch cost and lot, and the order shows Completed.

On a phone in the bakehouse

The Production screen in the SmartPOS Business app lists orders with counters for in progress, planned, overdue and yield. Bakers open an order, see the materials and tap Start or Complete.

Production orders in the SmartPOS Business app.

Tips and mistakes to avoid

• Always produce at the location that holds the ingredients, then transfer the goods (step 5).
• Complete orders the same morning; stock you haven’t completed can’t be transferred or sold.
• One order makes one product. Create one order per product per day.

Next step

Step 5: Send fresh stock to the shops

Manufacturing module