Mart step 2: import the Product Library Mart catalog

The Product Library is a shared catalog of ready-made products. Its Mart / Karyana / General store catalog holds more than 16,000 grocery, household and personal care products in 14 departments, with real barcodes, brands, categories and many photos. Importing from it saves days of data entry: you pick what you stock, import, then add your prices and quantities.

How to turn it on

1. 1Plan: Product Library must be included in your plan (Settings › Package Subscription shows it)
2. 2Switch: Settings › Business Settings › Modules › Product Library (off by default)
3. 3Permission: Import products from the Product Library (roles that can add products get it automatically)

Before you start

• Your locations exist (step 1).
• Decide which tax rate, if any, applies to most of your products. You can change single products later.

1. Browse the Mart catalog

1. Open Products › Product Library.
2. Click the Mart / Karyana / General store tab at the top.
3. On the left, the Departments tab shows the department tree (Food Cupboard, Personal Care & Beauty, Beverages, Dairy, Eggs & Bakery, Fresh & Frozen…) with product counts. The Brands tab lists brands instead.
4. Search by name, brand or barcode in the box above the product grid.

/product-library?catalog=mart

Pick a catalog, then departments on the left or single products in the grid.

2. Preview a product

Click Preview on any card to see everything the library holds for it: photos, status in your store (Not imported, Already in your store), name, brand, category path, descriptions, variations with barcodes, product details (including nutrition per 100 g / 100 ml where known) and the unit it will be imported with. Import this product imports just that one.

/product-library?catalog=mart

Preview shows the full product before you import it.

3. Select and check the import

1. Tick departments or sub-categories in the tree, or tick product cards. Select the whole catalog ticks everything. The bar at the bottom shows how many are selected.
2. Click Import in the bottom bar.
3. In the Import products window:
   • Business locations: the shops where the products will be sold (default: all).
   • Tax: a tax rate for all imported products, or No tax.
   • Manage stock for these products: keep it ticked for a grocery.
   • Fill in a suggested selling price: available where the library knows a price for your currency; otherwise prices start at 0.
4. Read the check table: Will create (products, categories, brands, units), Will reuse (already in your store) and Will skip (already imported, barcode already in your store, over your plan limit). The list below shows the first products, each with Preview.
5. Click Import now to start, or Check again after changing options. A progress bar follows the import; you can leave the page and come back.

/product-library?catalog=mart

The check window shows exactly what will be created, reused or skipped before anything is imported.

4. After the import

1. Set prices: use Products › Update Price or export and re-import prices with Excel (Prices and discounts).
2. Add opening stock per location (Opening stock).
3. Set alert quantities on fast movers so they appear in Product Stock Alert (step 8).
4. Hide what you don’t sell by deactivating products rather than deleting them.

Import in batches

Import one or two departments, set their prices and stock, then do the next. It’s easier to check than 16,000 products at once.

More on the library in general: Product Library.

Step 3: Import prebuilt categories, brands and units

Product Library module